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Add goods to stock with serial numbers

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The following describes how you enter an inventory transaction, to add goods to stock, for an item which is under serial number tracking.

Note: If you are registering a large amount of serial numbers using a scanner, the Serial number entry panel can be accessed in scanner mode by use of Scan function key. The program then automatically checks if a serial number has already been registered regardless of the amount of serial numbers. You are also able to delete existing serial numbers.

  1. Select the Work with inventory menu item.
  2. You access Work with inventory, Locations, All records if the Warehouse defaulted for your user profile is a DC1 Warehouse Management controlled warehouse; else Work with inventory, Items, All records. To switch to another warehouse, click the Select warehouse function key and select the applicable warehouse.

    To add inventory with serial numbers you can choose from the following two alternatives:

    1. Highlight the applicable inventory transaction and click the Inventory adjustment option to adjust inventory for the item in the warehouse.
    2. Click the Entry function key. When you access the Inventory adjustment panel the Item and Warehouse fields will be open for input allowing you to enter/select the item and warehouse for the inventory adjustment. All other fields will be initiated with blanks except for the Accounting period, Reception date, Stock on hand and Transit.
  3. On the Work with inventory, Inventory adjustment, the fields to to be completed will depend on how you accessed this panel.
    4. Warehouse
    Displays the warehouse in which the item is stored. If this panel was accessed in Entry mode (i.e. you clicked the Entry function key on the initial panel), this field is open for input.
    Item
    Displays the item code. If this panel was accessed in Entry mode (i.e. you clicked the Entry function key on the initial panel), this field is open for input.
    Transaction type
    Enter the user defined transaction type from the Transaction type table. This code must be in the range of 1000 – 99999. Transaction types less than 1000 are system defined and cannot be used for manual transactions.
    Quantity
    Enter the quantity.
    Pallet
    This field is only displayed if the item is a DC1 Warehouse Management controlled item and the location has a pallet for the item. This is an optional entry. When you are doing a stock adjustment, adding to or withdrawing from stock, you can refer to a pallet to which the stock should be added or from which the stock should be withdrawn.

    Complete any other mandatory fields you are flagged to complete and click OK.

  4. You access Serial number entry.

    5. The fields on this panel are used to automatically propose serial numbers when you receive items into stock. The values are defaulted from the Item file, Inventory information or Item file, Supplier information panels. but can be changed. The system defaults the serial numbers according to what you enter on this panel.

    Note: You can leave these fields blank if you want to enter serial numbers manually.

    Number mask
    This template defines how the system shall build the serial numbers as a proposal on the Serial number entry panel. You can enter the following:
    “X” Alphanumeric character
    “9” Numeric character
    “.” Dot. Will be replaced by a digit from the Serial number range
    “_” Underscore. Will be replaced by a value from the same position in the Fixed part value field.
    Fixed part value
    This is a part of the serial number that is equal for all serial numbers. If underscores have been entered in the same position in the Number mask field, they will be replaced by this fixed value.
    Serial number range
    Enter a range according to the transaction quantity. If the Number mask field contains any dots, they will be replaced by digits from the entered range.
    Bin location
    Since the bin location is mandatory on the panel shown in the next step, you can complete this field. The bin location entered here will be suggested for all serial numbers on the next panel.

    Serial number example
    If you enter the following values:

    • Number mask = ____.__ (4 underscores, 4 dots, 2 underscores)
    • Fixed part value = ABCD XX
    • Serial number range = 1 – 5

    the system will propose serial number ABCD0001XX to ABCD0005XX.

    Note: The serial numbers proposed by the system are only a suggestion. They can be changed on the Serial number entry panel regardless of how the Mask is defined.

    Click OK.

  5. You access the next Serial number entry panel, where you have the following options:
    • If the Number mask, Fixed part value and Serial number range fields were completed on the previous panel, the system will propose serial numbers according to the entered values and the transaction quantity. You can accept these serial numbers by clicking OK.
    • You can click Change mask to change the mask and let the system propose new serial numbers.
    • If serial numbers are proposed, you can change them manually.
    • If no serial numbers are proposed, you can enter them manually.

    Click OK after you enter serial numbers for the entire transaction quantity to create the inventory transaction.

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