EU INTRASTAT declaration (GCFD6301)

Selection

Note: If you are running the German application, the sub-heading is Selection Part 1.

In the fields below you enter a country and language combination.

Country: The system country is the default. You can only change this code if your company has a VAT registration number in another country, as well.

Language: The system language is the default, but the code can be changed.

Cases of company

Enter which case applies for the company handling in the declaration. Note: Mandatory if Simulation is set to NO.

The following panel values apply:

Value	Description	Additional info
0	Other cases	Anything else besides cases 7-9.
7	First declaration of company	First declaration made by the company.
8	Business end or VAT reg change	The business has stopped or the VAT registration number has been changed.
9	First declaration after change	The first declaration made by the company after they have either stopped their business or changed the VAT registration number during the referenced declaration period.

Reporting period

Year/month number combination
Period range
Date range

Your selection will define the reporting period. The date and period ranges are only for simulation purposes.

Note: The year/month number combination can only be selected for a monthly declaration. Period ranges can only be selected for a quarterly declaration.

Year/month: Enter a year and month combination (for example, 06 11, where the range selected will be 061101 – 061130). Note: If Simulation is set to NO, this is the only field you can complete.

Period: This field is only for simulation purposes (Simulation is set to YES). Enter a period range (for example, 0611 – 0611), which will be the accounting period and may give a different result from selections made on the Year/Month and Date fields. Documents within the date range 061101 – 061130 do not necessarily belong to the accounting period 0611.

Date: This field is only for simulation purposes (Simulation is set to YES). Enter a date range.

Stat procedure

If you want to limit the report to certain statistical procedures, you can enter a selection of them here. Leave the fields blank if you want to include all statistical procedures.

For individual statistical procedures, enter 1 and then the values you want. The system checks that the values exist.

For a range of statistical procedures, enter 2 and then the first and last value in the two subsequent fields. The system checks that the ending value is larger than the starting value.

Incl previous decl: Indicate if you have already printed a declaration for this month and need to complement it with new transactions. The previous list will be expanded with the new records. If you just want to print a complementary declaration, or a declaration for a new month, set this field to NO.

Simulation

Indicate if you want to run a simulation of the report. Set this field to NO if you want to print the official INTRASTAT declaration.

You can run a simulation whenever you want to check the declaration details. The declaration is not checked for errors, so no error report is printed, whether you run a simulation or an official declaration.

If you run a simulation, you can check an optional date or period range instead of a specific year/month. The simulation is labelled SIMULATION on the printout.

IDEP report files

The fields below are applicable if you send your declarations using the Intrastat Data Entry Package (IDEP), e.g., in EDIFACT, or XML via e-mail, FTP, or on diskette. IDEP is a free software and may be installed from CD-ROM or via the Web. It is a multi-lingual package supporting all official European languages. More information about IDEP is found at www.revolux.net.

Create disk file: This is a flag which is used to indicate whether a disk file needs to be created.

Create report files: Indicate if you want to create IDEP report input files. If you set this field to YES, then Simulation must be set to NO. Note: The printed INTRASTAT declaration report is always produced, regardless of IDEP being used or not.

Folder: Enter the folder path to be used. If a report has been previously created, displays the last used path. The path must exist, for example, created by command MKDIR.

File name: Enter the file name to be used. If a report has been previously created, displays the latest used file name. If the file name already exists, you will be prompted to accept or deny to have it overwritten. Only one file name may be entered, but the system will automatically create the two files requested for the INTRASTAT declaration report; the Dispatch transactions (sold goods) and the Arrival transactions (purchased goods).

Example:

Suffixes (of file type .csv) are automatically appended to the entered file name to distinguish between Arrivals and Dispatches:
Entered file name:	idecl0502
IDEP input files:	idecl0502_1.csv (Arrivals) idecl0502_2.csv (Dispatches)
Both input files (_1 and _2) are created whatever statistical procedures are entered. If there are no Arrivals to report, the _1 file will be empty. If there are no Dispatches to report, the _2 file will be empty. The required data in the two files can then be mapped to IDEP reports using the IDEP set of rules (not part of the DC1 routine).

EU INTRASTAT declaration (GCFD6302)

EU INTRASTAT declaration (GCFD6303)

Sequence

Country
Stat procedure
Date
Order number
Invoice number
Commodity code
Country of cons/dest
Country of origin
Manner of transport
Port
Nature of trans
Terms of delivery
Department

EU INTRASTAT declaration (GCFD6304)

Selection Part 2

Customer/Supplier no
Document type
Order number
Invoice number
Commodity code
Country of cons/dest
Manner of transport
Nature of trans
Terms of delivery
Department

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